| Field Name | Purchase Order Invoices | Purchase Order Credit Notes | Non Purchase Order Invoices |
Non Purchase Order Credit Notes |
Additional Explanation |
|---|---|---|---|---|---|
| Supplier Company Name | X | X | X | X | - |
| Supplier Street | X | X | X | X | - |
| Supplier Tax Number | X | X | X | X | VAT number when available |
| Jacobs Douwe Egberts company Name | X | X | X | X | - |
| Jacobs Douwe Egberts Legal Identifier | X | X | X | X | This identifier is comprised of the Company Code and the Country where the invoice is being sent. A validation is in place and the accepted format is 0440-NL. |
| Jacobs Douwe Egberts VAT | X | X | X | X | - |
| Jacobs Douwe Egberts Street | X | X | X | X | - |
| Document (Invoice/Credit Note) Number | X | X | X | X | - |
| Document (Invoice/Credit Note) Date | X | X | X | X | - |
| Purchase Order Number | X | Not Mandatory | Not Mandatory | Not Mandatory | The Purchase Order number must be within the range of (5000000000 – 5999999999) Must match PO data available in Tradeshift and has to be against same supplier |
| Invoice Number (Billing Reference) | Not Applicable | X | Not Applicable | Not Mandatory | |
| Actual Delivery Date | X | Not Applicable | X | Not Applicable | Header Level of the invoice |
| Buyer Contact ID | Not Mandatory | Not Mandatory | X | X | - |
| Payment Means (Bank Details) | X | Not Applicable | X | Not Applicable | - |
| Tax Point Date | - | ||||
The following information is mandatory for all invoices on Line Level:
| Field Name | Purchase Order Invoices | Purchase Order Credit Notes | Non Purchase Order Invoices | Non Purchase Order Credit Notes | Additional Explanation |
|---|---|---|---|---|---|
| Purchase Order Number | X | Not Mandatory | Not Mandatory | Not Mandatory | The Purchase Order number must be within the range of (5000000000 – 5999999999) Must match PO data available in Tradeshift and has to be against same supplier |
| Purchase Order Line Number | X | Not Mandatory | Not Mandatory | Not Mandatory | Must match referenced PO line number |
| Currency | X | X | X | X | The invoice must be issued in the local currency of the supplier. In case another currency is used for the invoice, exchange rate must be included. |
| Invoice Line Cost Center | Not Mandatory | Not Mandatory | X | X | - |
| Tax Exemption reason | If Applicable | If Applicable | If Applicable | If Applicable | If your invoice includes 0% taxes, tax exception reason needs to be provided on each line of the invoice. |
| Exchange rate | If Applicable | If Applicable | If Applicable | If Applicable | If your invoice will be issued in a different currency than the official currency for your country |
| Exchange rate Date | If Applicable | If Applicable | If Applicable | If Applicable | If your invoice will be issued in a different currency than the official currency for your country |